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A one page project brief you can send as a PDF

Paste your notes and get a one page project brief as a PDF, with the decision you need stated at the top, a short why now, verb-led bullets, a phase table and honest risks.

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Output
PDF
Written with
Claude Fable 5.1
Added

The prompt

Turn these notes into a one page project brief and give it to me as a PDF.

<notes>
[PASTE YOUR NOTES, MESSAGES, OR THE MEETING TRANSCRIPT]
</notes>

Project name: [NAME]
Who'll read it: [e.g. the leadership team, a client, a new contractor]
Decision I need from them: [e.g. approve the budget, pick option B, or "none, it's for information"]

Layout, one A4 page:
- Title, date, owner, and one line saying what the reader is being asked to do.
- "Why now" in three sentences.
- "What we'll do" as four to six bullets, each starting with a verb.
- "What it costs and when": a small table with the phases, dates, and cost or effort.
- "Risks": two or three lines, each with what we'd do about it.
- "Not in scope": one line.

Plain type, one accent colour, generous margins, nothing decorative. If the notes don't cover something, write [TBC] in its place rather than guessing.
  • briefs
  • project-management
  • pdf

What it generates

Example
project-brief.pdfOpen PDFDownload

One A4 page as a PDF: a title block that states the ask, a three sentence why now, six bullets that each start with a verb, a phase table with dates and cost, three risks with what we'd do about each, and a single line on what's out of scope.

NoteThis is an example. Results change between runs and model versions. Claude Prompts is a fan project and is not affiliated with Anthropic.

Getting the most from this prompt

Put the ask at the top

A brief that ends with "so we'd like your approval" makes the reader hunt for the point. This one opens with it: what the reader is being asked to do, on the first line under the title. If the answer is "nothing, this is for information", say that in the prompt and the line will say so. Either way the reader knows in five seconds whether they need to act.

Why a PDF

Briefs get forwarded. A PDF looks the same on a phone in a taxi as it did on your screen, nobody's fonts substitute themselves in, and nobody edits the numbers on the way. Claude produces the file directly, so you get something you can attach rather than a document to lay out yourself.

What to check before you send it

The [TBC] markers. The prompt tells Claude to write them wherever the notes ran out, and they're doing their job if you find a few. Fill them in or leave them, but don't let one reach the leadership team by accident. Also read the phase table against your own calendar, since dates in notes are usually the optimistic version.

How to use this prompt

  1. [01] Copy

    Copy the prompt

    Use the copy button above. The full text is included, nothing is cut off.

  2. [02] Fill in

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  3. [03] Vote

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Prices Fact Detail Source Unit price EUR 4.20 per unit for the first 10,000 units Section 3.1, "Pricing" Volume discount EUR 3.85 per unit above 10,000 units in a calendar year Section 3.1, "Pricing" Setup fee EUR 1,500...

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